Earth Philosophical Society “Melodia Vitae”
Last updated: May 8, 2026
The Earth Philosophical Society “Melodia Vitae” (“the Society”, “we”, “our”, or “us”) is committed to protecting the privacy and personal data of applicants, students, collaborators, researchers, and visitors to our website.
This Privacy Policy explains how we collect, use, store, process, and protect personal information submitted through our website, application forms, communications, and participation in our programmes and activities.
By using our website or submitting information to the Society, you acknowledge that you have read and understood this Privacy Policy.
This Privacy Policy applies to:
visitors to our website;
applicants to the School of Young Scientists and other programmes;
participants in educational or research initiatives organised by the Society;
individuals who contact us via email or online forms;
collaborators, advisors, and academic partners.
This Policy does not apply to external websites or third-party services linked from our website.
We may collect the following categories of information:
Including, but not limited to:
full name;
title or prefix;
date of birth;
citizenship;
country of residence;
contact information (such as email address);
educational background;
professional or academic affiliation.
When applying to our programmes, we may collect:
curriculum vitae (CV);
motivation letters;
research interests;
academic records or supporting documents;
information provided during interviews or assessments.
We may automatically collect limited technical information, including:
IP address;
browser type;
device information;
pages visited;
access times;
general website usage statistics.
This information is collected primarily for security, maintenance, and analytical purposes.
We process personal information for the following purposes:
reviewing applications and conducting admissions procedures;
communicating with applicants and participants;
organising educational and research activities;
maintaining academic and administrative records;
improving our programmes and website;
ensuring academic integrity and organisational security;
complying with legal or ethical obligations where applicable.
We do not sell personal data to third parties.
Where applicable, personal data is processed on one or more of the following grounds:
the individual’s consent;
the necessity of processing for participation in programmes or activities;
legitimate organisational interests;
compliance with applicable legal obligations.
We do not disclose personal information to unrelated third parties except in the following circumstances:
when necessary for programme administration;
when required by law or legal process;
when necessary to protect the rights, safety, or integrity of the Society or its participants;
when the individual has provided explicit consent.
Where appropriate, limited information may be shared with supervisors, academic advisors, or collaborators directly involved in programme activities.
As the Society operates internationally and participants may reside in multiple jurisdictions, personal information may be processed or accessed across national borders.
We take reasonable measures to ensure that personal data remains adequately protected during such processing.
Personal information is retained only for as long as reasonably necessary for:
admissions and programme administration;
academic and organisational recordkeeping;
legal, ethical, or operational purposes.
Application materials from unsuccessful applicants may be retained for a limited period for internal evaluation and administrative purposes unless deletion is requested.
We implement reasonable technical and organisational measures intended to protect personal information against:
unauthorised access;
accidental loss;
misuse;
disclosure;
alteration;
destruction.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
Subject to applicable laws and regulations, individuals may have the right to:
request access to personal data;
request correction of inaccurate information;
request deletion of personal data;
withdraw consent where processing is based on consent;
object to certain forms of processing.
Requests may be submitted using the contact information provided below.
The Society may retain limited records necessary to preserve academic integrity, document participation in research activities, or investigate potential violations of academic or ethical standards.
Such processing is conducted only where reasonably necessary for legitimate academic and organisational purposes.
Our website may use cookies or similar technologies for:
website functionality;
security;
basic analytics;
improving user experience.
Users may disable cookies through their browser settings, although some website functionality may be affected.
Our programmes are generally intended for adults or individuals engaged in advanced secondary or higher education.
If personal information relating to a minor is submitted, it must be done with appropriate authorisation where required by applicable law.
The Society reserves the right to update or modify this Privacy Policy at any time.
Updated versions will be published on the website with a revised effective date.
Continued use of the website or participation in Society activities after changes have been published constitutes acceptance of the updated Policy.
Questions regarding this Privacy Policy or requests concerning personal data may be directed to:
Earth Philosophical Society “Melodia Vitae” Email: info@melodiavitae.com
By submitting an application, contacting the Society, or using the website, you acknowledge that you have read and understood this Privacy Policy and consent to the processing of your personal information as described herein.
